User Type Permissions

There are two types of accounts within Chalk & Wire:

  • With eP: This account type allows users to create ePortfolios for personal and/or collaborative purposes (provided with Work menu). 
  • CWR: This type of account is provided to Assessors who are only required to assess student work. CWR accounts can also be used as data point accounts for importing student assessment scores generated outside of Chalk & Wire. These users cannot create ePortfolios (no Work menu provided), but can be invited to Collaborative Workspaces, giving them the ability to create and edit Collaborative Portfolios.

Student

Student

Students have access to ePortfolio features, which include the ability to:

  • Create, author, submit and share ePortfolios
  • Access, complete and submit Assignments
  • Create, author, submit and share Collaborative Portfolios and Workspaces
  • Upload, manage and store Files (documents, images, videos, etc.)
  • Access and use images from the Image Gallery
  • Review assessment Results (scores and comments)
  • Create and manage Journals
  • View and complete assigned Field Placement (journals, assessments, forms)

Expired Student

Expired Student

If a student account expires, they can continue to log into their Chalk & Wire account and access their work. However, they cannot:

  • Upload new files (including images) to account or portfolio,
  • Complete new or edit existing forms (except Surveys),
  • Access to plagiarism detection,
  • Submit coursework,
  • Search for vacant placements or propose new placements, or
  • Transfer edTPA files to Pearson for official scoring.

If a student account expires while they are still an active student and they still need to be able to perform the actions listed above, they will be required to renew their account through your institution.

If the student is an alumni or no longer attends your institution and would like to regain full access to their Chalk & Wire account, they can download and complete our Alumni Renewal Form.

Assessor

Assessor

Assessors with CWR permissions have access to all Assessment-related features. If the assessor has been provided with eP (ePortfolio) permissions, they will also have access to all student features (Work menu). These assessment-related features include the ability to:

  • Access and complete assessments for work submitted to them
  • Track Student Results
  • View Tables of Contents, Assessment Instruments and Outcomes in their department(s)
  • Create, manage, and assess individual Assignments
  • Import Assessment scores
  • Create and manage their own Course and Advisor Groups
  • View and complete assigned Field Placement assessments and forms (as site assessor or institutional advisor)

Administrator

Administrator

Administrator permissions cover the entire scope of the client's Chalk & Wire site. They have access to all departments and all data associated with these departments. Administrators have access to all Student permissions (ePortfolio features). In addition to this, Administrators have the ability to:

  • View assessment results by User, Assessment Instrument, Table of Contents and Outcome Sets
  • Create, edit and manage Assessor Pools and Pegging Schemes
  • View, manage and generate Inter-rater Reliability tests
  • Create, edit and manage Assignments, Tables of Contents, Assessment Instruments, Outcome Sets and Forms
  • Send External Assessments and Import Assessment scores
  • Create and manage User Accounts (Users and Codes screens), Course and Advisor Groups, and Departments
  • Edit and manage System settings (Image Manager, Newsflashes, Newsletters, Notification Templates, Site Settings, Tag Management, Themes, Uploading and Crocodoc Usage)
  • Run Assessment Timer Reports
  • Run Reports (Results Live)
  • Create, edit and manage Field Placements

Override Permissions

Administrator Override

Administrator Override

The Administrator Override provides a user with access to most administrator permissions, but only within the specific departments that are selected. These department-specific permissions include:

  • View assessment results by User, Assessment Instrument, Table of Contents and Outcome Sets
  • Create, edit and manage Assessor Pools and Pegging Schemes
  • Create, edit and manage Assignments, Tables of Contents, Assessment Instruments, Outcome Sets and Forms
  • Send External Assessments and Import Assessment scores
  • Create and manage User Accounts (Users and Codes screens), Course and Advisor Groups, and Departments
  • Edit and Manage Newsletters
  • Run Reports (Results Live)
  • Create, edit and manage Field Placements

How is Administrator Override Different from Sub-Administrator?

The Administrator Override permission can be applied to specific departments (i.e. it will not be applied to all departments for which the user is currently a member; the administrator can select specific departments). The tools/features to which the user is provided access are also slightly different from those provided in the Sub-Administrator permission. 

Administrator (Limited) Override

The Administrator (Limited) Override provides a user with access to the same permissions as a regular Administrator Override, but eliminates the option to create and/or edit user accounts. The department-specific permissions for Administrator (Limited) are:

  • View assessment results by User, Assessment Instrument, Table of Contents and Outcome Sets
  • Create, edit and manage Assessor Pools and Pegging Schemes
  • Create, edit and manage Assignments, Tables of Contents, Assessment Instruments, Outcome Sets and Forms
  • Send External Assessments and Import Assessment scores
  • Edit and Manage Newsletters
  • Run Reports (Results Live)
  • Create, edit and manage Field Placements

Clerical Override

The Clerical override will provide a user with the ability to create and edit Tables of Contents, Assessment Instruments, Outcome Sets and Forms, but only within the specific departments that are selected.

Reporting Override

The Reporting override will provide a user with the ability to run reports using Results Live and will provide them with access to assessment results, but only within the specific departments that are selected.

Sub-Administrator

Sub-Administrator

Sub-Administrator permissions provide a user with access to most administrator permissions, but only within the department(s) for which they are currently a member. These department-specific administrator permissions include:

  • View assessment results by User, Assessment Instrument, Table of Contents and Outcome Sets
  • View Assessor Pools and Pegging
  • Create, edit and manage Assignments, Tables of Contents, Assessment Instruments and Outcome Sets
  • View Forms
  • Send External Assessments and Import Assessment scores
  • Edit and Manage User Accounts (Users screen only)
  • Create and Manage Course and Advisor Groups
  • View Departments
  • Edit and manage System settings (Image Manager, Uploading and Crocodoc Usage)
  • Run Reports (Results Live)
  • Create, edit and manage Field Placements
  • Create, edit and manage Tags

Users will be granted Sub-Administrator permissions in ALL departments for which they are currently a member. For example, if the user is a member of four departments but should only have Sub-Administrator permissions for two departments, it is not possible to specify which two departments these permissions apply. You should use an override permission type if you would like departmental control over the permissions.

Guest Assessor

Guest Assessor

Guests have limited and temporary access to Chalk & Wire. Guests can only access their account by receiving an email notification (Work to assess, Survey to complete, etc.) and cannot use the regular login page for the institution's Chalk & Wire site to access their account, as they do not have a username or password. After receiving an email notification from Chalk & Wire, the Guest clicks the link to "Go to Chalk & Wire" and enters their email address to access their account. Once the Guest completes the work, they will only have access to the account for 7 days. Another invitation provided via email will allow the Guest to access their account again. Guests are created using the Contact List Manager or by a student when making a submission to a Guest. Typically, Guest accounts are used for individuals whom do not work for the institution and whom will only be required to complete a limited number of assessments, surveys, etc.

Guests have the ability to:

  • Access and complete assessments for work submitted to them
  • Access and complete Surveys sent to them
  • Track Student Results
  • View and complete Field Placement assessments and forms

Peer Assessor

Peer Assessor

Peer Assessor permissions can be added to a student account in order to allow the student to complete assessments for work submitted to them by their peers. Peer assessors have the ability to:

  • Access and complete assessments for work submitted to them
  • Track Student Results