User Type Permissions
There are two types of accounts within Anthology Portfolio:
- With eP: This account type allows users to create ePortfolios for personal and/or collaborative purposes (provided with Work menu).
- CWR: This type of account is provided to Assessors who are only required to assess student work. CWR accounts can also be used as data point accounts for importing student assessment scores generated outside of Anthology Portfolio. These users cannot create ePortfolios (no Work menu provided), but can be invited to Collaborative Workspaces, giving them the ability to create and edit Collaborative Portfolios.
Do you need more detailed information?
Download the "Detailed User Permissions Chart" file linked below to view a detailed breakdown of all user types and their permissions.
Student
Students have access to ePortfolio features, which include the ability to:
- Create, author, submit and share ePortfolios
- Access, complete and submit Assignments
- Create, author, submit and share Collaborative Portfolios and Workspaces
- Upload, manage and store Files (documents, images, videos, etc.)
- Access and use images from the Image Gallery
- Review assessment Results (scores and comments)
- Create and manage Journals
- View and complete assigned Field Placement (journals, assessments, forms)
Expired Student
If a student account expires, they can continue to log into their Anthology Portfolio account and access their work. However, they cannot:
- Upload new files (including images) to account or portfolio,
- Complete new or edit existing forms (except Surveys),
- Access to plagiarism detection,
- Submit coursework,
- Search for vacant placements or propose new placements, or
- Transfer edTPA files to Pearson for official scoring.
If a student account expires while they are still an active student and they still need to be able to perform the actions listed above, they will be required to renew their account through your institution.
If the student is an alumni or no longer attends your institution and would like to regain full access to their Anthology Portfolio account, they can download and complete our Alumni Renewal Form.
Assessor
Assessors with CWR permissions have access to all Assessment-related features. If the assessor has been provided with eP (ePortfolio) permissions, they will also have access to all student features (Work menu). These assessment-related features include the ability to:
- Access and complete assessments for work submitted to them
- Track Student Results
- View Tables of Contents, Assessment Instruments and Outcomes in their department(s)
- Create, manage, and assess individual Assignments
- Import Assessment scores
- Create and manage their own Course and Advisor Groups
- View and complete assigned Field Placement assessments and forms (as site assessor or institutional advisor)
- Run Reports (Results Analytics)
Administrator
Administrator permissions cover the entire scope of the client's Anthology Portfolio site. They have access to all departments and all data associated with these departments. Administrators have access to all Student permissions (ePortfolio features). In addition to this, Administrators have the ability to:
- View assessment results by User, Assessment Instrument, Table of Contents and Outcome Sets
- View, manage and generate Inter-rater Reliability tests
- Create, edit and manage Tables of Contents, Assessment Instruments, Outcome Sets, Forms, Pegging schemes and Assignments
- Send External Assessments and Import Assessment scores
- Setup and run Reports (Student Results, Results Analytics, Inter-rater Reliability, Tag Reporting, Assessment Time Report, System Activity Report)
- Create and manage Departments, User Accounts (Users and Codes screens), Course and Advisor Groups and Assessor Pools
- Edit and manage System settings (Site Settings, Notification Templates, Uploading, Newsflashes, Newsletters, Tag Management and Themes)
- Create, edit and manage Field Placements
Override Permissions
Administrator Override
The Administrator Override provides a user with access to most administrator permissions, but only within the specific departments that are selected. These department-specific permissions include:
- View assessment results by User, Assessment Instrument, Table of Contents and Outcome Sets
- View, manage and generate Inter-rater Reliability tests
- Create, edit and manage Tables of Contents, Assessment Instruments, Outcome Sets, Forms, Pegging schemes and Assignments
- Send External Assessments and Import Assessment scores
- Setup and run Reports (Student Results, Results Analytics, and Tag Reporting)
- Create and manage Departments, User Accounts (Users screen [except for adding permission overrides] and Codes screen), Course and Advisor Groups and Assessor Pools
- Edit and manage System settings (Newsletters and Themes)
- Create, edit and manage Field Placements
How is Administrator Override Different from Sub-Administrator?
The Administrator Override permission can be applied to specific departments (i.e. it will not be applied to all departments for which the user is currently a member; the administrator can select specific departments). The tools/features to which the user is provided access are also slightly different from those provided in the Sub-Administrator permission.
Administrator (Limited) Override
The Administrator (Limited) Override provides a user with access to the same permissions as a regular Administrator Override, but eliminates the option to create and/or edit user accounts. The department-specific permissions for Administrator (Limited) are:
- View assessment results by User, Assessment Instrument, Table of Contents and Outcome Sets
- View, manage and generate Inter-rater Reliability tests
- Create, edit and manage Tables of Contents, Assessment Instruments, Outcome Sets, Forms, Pegging schemes and Assignments
- Send External Assessments and Import Assessment scores
- Setup and run Reports (Student Results, Results Analytics, and Tag Reporting)
- Create and manage Course and Advisor Groups and Assessor Pools
- Search for Users
- Edit and manage System settings (Newsletters and Themes)
- Create, edit and manage Field Placements
Clerical Override
The Clerical override will provide a user with the ability to create and edit Tables of Contents, Assessment Instruments, Outcome Sets and Forms, but only within the specific departments that are selected.
Reporting Override
The Reporting override will provide a user with the ability to run reports using Results Analytics and set up inter-rater reliability tests. It will provide them with access to assessment results, but only within the specific departments that are selected.
Placement Clerical Override
The Placement Clerical Override will provide a user with the ability to create and manage Experiential Learning Placements. In order to facilitate the creation of placements, this override will provide them with access to assessment instruments and forms, but only within the specific departments that this override was applied to.
Sub-Administrator
Sub-Administrator permissions provide a user with access to most administrator permissions, but only within the department(s) for which they are currently a member. These department-specific administrator permissions include:
- View assessment results by User, Assessment Instrument, Table of Contents and Outcome Sets
- View, manage and generate Inter-rater Reliability tests
- Create, edit and manage Tables of Contents, Assessment Instruments, Outcome Sets, Pegging schemes and Assignments
- Send External Assessments and Import Assessment scores
- Setup and run Reports (Student Results, Results Analytics, and Tag Reporting)
- View Departments
- Search for and edit Users
- Create and manage Course and Advisor Groups and Assessor Pools
- Edit and manage System settings (Uploading, Newsletters and Themes)
- Create, edit and manage Field Placements
Users will be granted Sub-Administrator permissions in ALL departments for which they are currently a member. For example, if the user is a member of four departments but should only have Sub-Administrator permissions for two departments, it is not possible to specify which two departments these permissions apply. You should use an override permission type if you would like departmental control over the permissions.
Guest Assessor
Guests have limited and temporary access to Anthology Portfolio. Guests can only access their account by receiving an email notification (Work to assess, Survey to complete, etc.) and cannot use the regular login page for the institution's Anthology Portfolio site to access their account, as they do not have a username or password. After receiving an email notification from Anthology Portfolio, the Guest clicks the link to "Go to Anthology Portfolio" and enters their email address to access their account. Once the Guest completes the work, they will only have access to the account for 7 days. Another invitation provided via email will allow the Guest to access their account again. Guests are created using the Contact List Manager or by a student when making a submission to a Guest. Typically, Guest accounts are used for individuals whom do not work for the institution and whom will only be required to complete a limited number of assessments, surveys, etc.
Guests have the ability to:
- Access and complete assessments for work submitted to them
- Access and complete Surveys sent to them
- Track Student Results
- View and complete Field Placement assessments and forms
Peer Assessor
Peer Assessor permissions can be added to a student account in order to allow the student to complete assessments for work submitted to them by their peers. Peer assessors have the ability to:
- Access and complete assessments for work submitted to them
- Track Student Results