2. Prepare Files for Upload
Only zip files may be imported for use in File Assessments. The zip file is a folder that may contain any number of files, from one to hundreds or thousands. Plesae note, however, that the larger the zip file, the longer the upload process.
Each time that a zip file is imported, a new folder will be created with the same name as the zip file. The folder will contain all of the files that were contained within the zip file. As such, you should create and maintain a specific naming convention for the zip file(s) to ensure that you will be able to locate their contained files easily down the road. Furthermore, the files contained within the zip should also follow a naming convention for a better experience when reporting and/or locating File Assessments results.
Check File Sizes Before you Proceed...
The individual upload limit for your Chalk & Wire site will apply to all of the files contained within the zip file. If any of the files exceed the individual upload limit, the import will fail.
The zip file itself is not governed by the individual upload limit, but is governed by the max upload limit, which is 500mb. If your zip file exceeds 500mb, the import will fail.
Learn how to make changes to your upload settings here.
Step 1: Name Files
Each file that is contained within the imported zip file will generate a "user" in Chalk & Wire. These user accounts cannot be logged into or used in the traditional sense of a user. The user is created only to enable Administrators to report on and view the results of File Assessments. Each user will be generated in the following format:
First Name: uploadStudent
Last Name: filename
In order for Chalk & Wire to format the "user" name correctly for the File Assessments, each file name must be one continuous string of text and/or numbers. Identify new words by using a capital letter. Examples can be found below:
Each File Must Have a Unique Name
Importing your zip file will fail if any files within it have the same name as one another, or the same name as a file that has been previously imported.
Special Characters are NOT Permitted
Using spaces or underscores (or any other special character) in any file name within the zip file will cause the import to fail.
Step 2: Place Files and Name Folder
If you have not yet placed your files into one folder, do so now. This main folder will be compressed into a zip file.
Do not include any sub-folders within the main folder. This will cause the import to fail.
Since this folder will be compressed into a zip file, the name of the folder also be the name of the file. Create a naming convention that will allow you to easily locate the files within it later on.
The naming convention in the image above is the course code followed by the date:
You do not have to follow this same convention, though it is recommended that you include the date and any other pertinent information.
Step 3: Compress/Zip the Folder
2. Right-click on the folder and select Compress or Zip from the menu.
3. The new zip file will appear. This is the file that you will use to import your files to Chalk & Wire.
Double check that your zip file has copied the naming convention of your folder. If not, update the zip file's name now.