Support DocumentationAdministrator edTPA® User GuideAdministrator User Guide for edTPA® (Fall 2016/Spring 2017)

Administrator User Guide for edTPA® (Fall 2016/Spring 2017)

Download a PDF version of this guide here.

The steps provided in this guide will show Administrators how to import the edTPA® Tables of Contents and prepare them for use by Teacher Candidates. The edTPA® Tables of Contents allow Teacher Candidates to transfer edTPA® portfolios to Pearson for official scoring and allow internal submissions at the school level.

IMPORTANT NOTEThe edTPA® Tables of Contents have been set up by Chalk & Wire for use by our clients. Frames providing instructions and resources should not be edited after importing. The instructions and resources provided within each Table of Contents only outline the file requirements listed in each edTPA® Handbook and the steps to upload these files. They do not provide directions to complete each task. Teacher Candidates must refer to the edTPA® Handbook for their certification area for the directions to complete each task, before completing their edTPA® portfolio.

Step 1: Import edTPA® Table of Contents

Step 1: Import edTPA Table of Contents

To begin importing the edTPA® Tables of Contents required for your Teacher Candidates:

1. Click on the Main Menu icon.

2. Select Curriculum.

3. Select Tables of Contents.

On the Tables of Contents screen:

4. Click on the System Library tab to access Tables of Contents to import.

5. Locate a certification area table of contents that you wish to import and use its Actions menu to select Import.

6. Enter a new Name for the table of contents.

7. Click on the Choose Group button to select which department will house this table of contents.

8. Click Import.

Step 2: Link edTPA® Assessment Instruments to Allow Internal Submissions

If you do not require that Teacher Candidates submit their edTPA® portfolios internally for assessment/review at the school level, please skip to Step 4: Track edTPA Portfolio & Transfers to Pearson.

You may decide to use the local edTPA® evaluation instruments developed by SCALE, your own existing system instruments or a simple authentication instrument (Met/Not Met) in order to provided feedback to students and retain a copy of the edTPA® portfolios in your Chalk & Wire system.

If you would like to use the Local Evaluation Instruments for formative feedback, please contact Support to request that they be added to your system. We will import them to the edTPA® department for you.

Before linking your edTPA® Assessment Instrument(s) you will first need to determine which section(s) of the Table of Contents you will use for creating instrument links. This selection depends on the criteria of the instrument (which part(s) of the edTPA® the instrument is assessing) and the submission procedures (candidates will submit each part separately, each task separately, the entire edTPA® at once) you wish to implement for internal submissions. See below for options:

'Instructions & Support Resources' section: entire edTPA® submitted & assessed at once

  • Local Evaluation edTPA® Assessment Instrument
  • Comprehensive program/course Assessment Instrument
  • Authentication Assessment Instrument (Met/Not Met)

Task main sections (eg. 'Task 1: Planning for Instruction & Assessment'): each edTPA® task submitted & assessed separately

  • edTPA Task-based Assessment Instruments
  • Task-based program/course Assessment Instruments
  • Authentication Assessment Instruments (Met/Not Met)

Task subsections (eg. 'Task 1: Part A: Context for Learning Information'): each edTPA® part submitted & assessed separately

  • edTPA Part-based Assessment Instruments
  • Part-based program/course Assessment Instruments
  • Authentication Assessment Instruments (Met/Not Met)

On the Edit Table of Contents screen:

1. Select the Content Structure tab.

2. Select the appropriate table of contents section. See above for options. In the image above, we have selected the Instructions & Support Resources section to facilitate a whole portfolio submission.

3. Select the Instrument Links tab.

4. Click the Add Instrument Link button.

5. Select the edTPA® department or the department in which the instrument(s) you wish to use are assigned.

6. Select the appropriate instrument and use the Add Selected or Drag-and-Drop it into the Chosen Instrument column.

7. Click Done.

8. Select the Settings icon that is associated with the instrument.

After linking your edTPA® Assessment Instrument, you will need to identify the appropriate submission type based on Table of Contents section to which you linked your instrument:

Instructions & Resources section: entire edTPA® submitted & assessed at once

  • Whole Portfolio submission type

Task main sections (eg. Task 1: Planning for Instruction & Assessment): each edTPA® task submitted & assessed separately

  • Whole Section submission type

Task subsections (eg. Task 1: Part A: Context for Learning Information): each edTPA® part submitted & assessed separately

  • Single Section submission type

9. Using the Submission Type drop-down menu select the appropriate option.

10. Click Save Settings.

Return to the Tables of Contents screen. Repeat Steps 1, 2, & 3 of this guide for each certification area that your Teacher Candidates will need.

Step 3: Assign Assessors to Department

Step 3: Assign Assessors to Department

If you will require that Teacher Candidates submit their edTPAr portfolio internally for feedback at the school level, you will need to ensure that the individuals who will be responsible for assessing the edTPA® portfolios are added to the appropriate department. If you decided to assign your edTPA® Tables of Contents to one of your existing departments in which the edTPA® assessors are currently members, you can skip this step.

1. Click on the Main Menu icon.

2. Select Users & Groups.

3. Select Departments.

4. Locate the department to which you have added all of your edTPA® Tables of Contents. Most likely, this will be the edTPA® department, unless you decided to assign your edTPA® Tables of Contents and Assessment Instruments to one of your existing departments.

5. Use the Actions to select Edit.

6. On the Edit Department screen, use the Actions menu to select Add/Remove Users.

7. Select the Department(s) to which the assessors who will be responsible for assessing the edTPA® portfolios are currently members.

8. Select the assessors and add them to the column on the right.

9. Click Done.

Step 4: Track edTPA® Portfolios & Transfers to Pearson

Step 4: Track edTPA Portfolios & Transfers to Pearson

To track edTPA® portfolios and/or transfers made to Pearson:

1. Click on the Main Menu icon.

2. Select Curriculum.

3. Select Tables of Contents.

On the Tables of Contents screen, locate a certification area for which you wish to track edTPA® portfolios and/or transfers.

1. Click on the Table of Contents to reveal its Actions menu and select View.

3. To view all edTPA® portfolios created for this certification area, select the Portfolios tab.

4. To view all edTPA® portfolio transfers made for this certification area, select the All edTPA® Transfers tab.

You can now review who has created an edTPA® portfolio for the certification area and who has transferred their edTPA® portfolio to Pearson.

Important Information about edTPA® Retakes

If you are completing your edTPA® for the first time, please disregard this information and skip to the next step - "Getting Started: Register with Pearson".

Partial edTPA® Assessment Retakes

  • Must be completed within the Pearson ePortfolio environment. Please visit www.edtpa.com for more information.

Full edTPA® Assessment Retakes

  • Can be completed within the Chalk & Wire ePortfolio environment.
  • Students are required to obtain a NEW edTPA® Authorization Key from Pearson in order to facilitate the transfer of the retake portfolio.