Getting Started: Setting Up Your Report

This help page will walk you through the steps necessary to set up your reports. Below is a sample report and does not represent the only method for setting up your report parameters and options. Your reports can be customized to meet your needs simply by selecting different report parameters and options from those shown here.

Step 1: Access Results Live

Step 1: Access Results Live

1. Click on the Main Menu icon.

2. Select Assessment.

3. Select Results Live.

Step 2: Select Report Scope Options

Step 2: Select Report Scope Options

NOTE: For the purposes of this sample report, we will be using the 'Assessment Instrument' and 'Overall Average' options. You can alternatively choose to report by any of the other available variables.

4. To generate a simple report for an Assessment Instrument, use the List By drop-down menu to select Assessment Instrument.

5. Using the Statistics drop-down menu and select Overall Average.

Step 3: Set Time Intervals

Step 3: Set Time Intervals

If you wish to select a specific time interval for your report use the Time Intervals section.

6. Click on the FROM and TO date windows to select dates. A calendar will pop up to make the date selection easier.

NOTE: If you do not select a specific time interval for your report, the time interval will default to the last cache build range.

Add an Interval

Add an Interval

Optional: Use the Add Interval button to create a comparison time interval for your report.

Step 4: Select Filter Options

Step 4: Select Filter Options

7. Under the Assessment heading, select the standard set to view by clicking on the Choose Instrument button.

For the purposes of this report by Assessment Instrument, we will only be using the Assessment Instrument filter option, but you can also filter by:

  • Survey Responses: Click the Select Responses button to filter your report results by a specific Demographic survey question and response.
  • Student Group (Department): Click the Choose Group button if you wish to filter your report results by a specific group/department. This option is only necessary if your report scope includes data across multiple departments.

Step 5: Set Calculation & Output Options

Step 5: Set Calculation & Output Options

8. Calculation Options

  • In Case of Multiple Submissions: If more than one submission was made and scored, this option allows you to select to include all submissions, average student submission scores or use latest student submission score.
  • Filter by Date: This option allows you to select to filter by the date the submissions were made or the date the submissions were assessed.
  • Statistics Mode: This option allows you to select to display population or sample statistics.
  • Calculate Rubric Means Using: You have the option to calculate rubric means using Criterion scores or Overall scores.
  • Reliability Assessment Scores: If you have performed reliability tests using this assessment instrument you can select to include or exclude the reliability assessment scores.

9. Output Options

Select the output options you wish to include in your report by clicking on the associated checkboxes.

10. Pegging Scheme

If would like to apply a pegging scheme to the assessment instrument used for this report, use the drop-down menu to select the desired pegging scheme.

NOTE: The output options selected in this example are for the purposes of this sample report. Please select the desired output options based on what you would like to display in your report.

Zero Performance Levels  ...what's this?

Zero Performance Levels may be set up as part of your performance levels when you are creating rubrics. A score of zero generally means that the work was not submitted or that the submitted work did not satisfy the requirements. Including the zero score in the calculation of the mean will negatively impact the mean score. Check this option only if you want to include zero scores in the calculation of the mean.

Zero scores should not be confused with 'Not Applicable' criterion scores. N/A scores are not included in the calculation of the mean score.


Mean Bar chart  ...what's this?

The Mean Bar chart gives an indication of the range of scores. For example, if you have a seven (7) performance level scoring range, a mean of 3.5 would have a 50% mean bar chart.  

Step 6: Generate Report

Step 6: Generate Report

11. Optionally select to Save this search as your default.

12. Click Generate Report.

Step 7: Optionally Adjust Settings, Use Report Options

Your report will now be displayed in table format. You have the following options on this screen:

13. Report Settings: To make changes to the report parameters, select this option.

14. Settings Summary: To view a summary of the report settings, click the Settings Summary button.

15. Export: If you would like to save the report on your computer, you can export it as Excel TSV, Raw XML or Excel XML.

16. Save Report As...: This options allows you to save this report so that you can run it in the future without having to select the parameters again. Saving the report will also allow you to insert the report into a portfolio.

17. Report Table Options:

  • Show/Hide Columns: This option allows you to hide any of the columns that are currently displayed. You can also select to show them (unhide) if you have previously hidden them.
  • Copy: To save a copy of the report table to your clipboard so that you can paste it elsewhere (e.g. into a Word Document on your computer).
  • CSV: To download the report to your computer in CSV format, use this option.
  • Print: This option will create a printer-friendly version of the report so that it can be printed.

Step 8: Browse Results

To begin browsing your report and drilling down into the results:

18. Click the Browse link.

Step 9: Select View Options

19. Your results will be displayed as a graph. Use the Line View, Column View, or Table View to change how the information is displayed.

20. If you have generated a report with multiple items, you can select to hide or show specific items by using the checkboxes and Show All and Hide All buttons.