QuickStart Guide for External Assessors

Students may be required to submit their work to external assessors who do not have Chalk & Wire accounts. Additionally, administrators may send assessments directly to external assessors, which do not require a submission from a student. External assessors assess submissions made to them by logging into the Chalk & Wire site as a Guest.

Step 1: Work to Assess/Login to Chalk & Wire

Step 1: Work to Assess/Login to Chalk & Wire

As an external assessor you will receive an email notification from Chalk & Wire when a submission has been made to you. To access the guest Chalk & Wire login page and enter your guest account to complete the assessment(s), click on the Go to Chalk & Wire link in the email.

NOTE: If your email client does not support HTML, the link to Chalk & Wire will not be available for you to click on. Instead, copy and paste the URL provided at the bottom of the email into your browser to access the login page.

2. Enter your email address on the Guest Login screen.

3. Click Enter.

Step 2: Select Assessment Orientation

The default orientation for the assessment interface is dependant upon the size of your browser window.

NOTE: If you are using a larger browser window, you will see the Side-by-Side view by default. You will also be able to select the Stacked view. If you are using a smaller browser window or mobile device, you will see the Stacked view by default, and will not be able to select the Side-by-Side view.

Side-by-Side View

Side-by-Side View

If your browser window is large enough, the assessment instrument will appear on the left side of your screen with the student work on the right. If you would like to alter the way that the assessment instrument appears:

1. Click on the Row-by-Row View button to view the instrument criteria one at a time.

2. The Full Instrument View button will be selected by default. If you have clicked on the row-by-row view, you can return to viewing the full instrument by clicking on the Full Instrument View button.

3. Click on the Show Description Text button to reveal the descriptions for each criterion's performance levels. You can revert back to the hover-over descriptions by clicking on this button again.

4. Click on the Force Stacked Instrument Orientation button to view the stacked assessment orientation. This will anchor the assessment instrument to the bottom of the screen, with the student work behind it.

Stacked View

Stacked View

If your browser window is smaller, the assessment instrument will appear anchored to the bottom of the screen with the student work behind it. If you would like to alter the way that the assessment instrument appears:

1. The Row-by-Row View button will be selected by default. If you have clicked on the full instrument view, you can return to the row-by-row view by clicking on the Row-by-Row view button.

2. Click on the Full Instrument View button to display the whole instrument at once, rather than row-by-row.

3. Click on the Show Description Text button to reveal the descriptions for each criterion's performance levels. You can revert back to the hover-over descriptions by clicking on this button again.

4. Click on the Force Side-by-Side Instrument Orientation button to view the side-by-side assessment orientation. This will display the assessment instrument on the left side of the screen, with the student work on the right.

NOTE: The Force Side-by-Side Instrument Orientation button will only be available if your browser window is large enough to host the side-by-side view.

Step 3: Select Notify & Release Options

Step 3: Select Notify & Release Options

Before you begin assessing the student's work, you should select whether or not you would like the student to be notified and provided with access to the results when the assessment is complete.

NOTE: The default options are to notify the student and release the results immediately upon completion of the assessment. If these are the options you would like to use, you can ignore this step and begin assessing. It is possible for Administrators to lock these options on the assessment instrument; If you are unable to make changes to these selections, it is because an Administrator has locked the options.

1. The Notify Student options are:

  • Yes: If you choose to notify the student, an email will be sent to alert them of the completed assessment. If you have also chosen to release the results, the student will be able to view the completed assessment from the My Results screen.\L
  • No: You can also choose not to notify the student, which means they will not receive an email when the assessment is completed.\L
  • Notify only When Results Released: This option should be selected if you do not want to notify the student that the assessment is completed until you decide to release the results. In this case, you would be selecting to hold the results of the assessment as well. Only when the results are released will the student be notified of the completed assessment.
  • Notify after Final Escalation Level Complete: This option should be select if the student's work will be sent through escalation, and you would not like for them to see their score until all assessments in the escalation process have been completed.

2. The Release Results options are:

  • Immediately: If this option is selected, clicking the Save button, will trigger the release of the completed assessment results. Students will be able to access their results from the My Results screen immediately.
  • Never: This option will prevent students from ever seeing the results of the assessment\L .
  • Held until released: This option will prevent the results of the completed assessment from being released when completed and will hold the results on your Unreleased Assessments screen until you decide to release them.
  • After final escalation level complete: This option will release the results when the final level of escalation for the instrument has been completed.

Step 4: Select Criterion Performance Levels

Step 4: Select Criterion Performance Levels

1. Hover your cursor over the criterion name to view its description.

An assessment is completed by selecting performance levels for criteria in an assessment instrument. Please note that you must select a performance level for every criterion in order for the assessment to appear as "complete". If you do not make a selection for each criterion, the assessment will appear as "incomplete".

To select performance levels for the criteria:

2. Hover your cursor over each performance level to view a description. Click on the performance level to select it. Once selected, it will appear green.

If you are using the Row-by-Row view, click on the "Next Criterion" button to move to the next criterion.

Step 5: Commenting

Instrument-Based Commenting

Instrument-Based Commenting enables Assessors to add criterion-specific comments, as well as overall comments. To learn more, please visit our Instrument-Based Commenting help page.

In-Line Document Annotation

In-Line Document Annotation enables Assessors to view and comment on attached documents in their browser (eliminating the need, but still providing the option, to download). To learn more, please visit our In-Line Document Annotation help page.

NOTE: This option might not be available at your institution. If you are interested in having this feature added to your site, please contact your local Chalk & Wire Administrator to discuss the possibility.

Offline Document Annotation

Offline Document Annotation enables Assessors to download attached documents from an assessment, annotate the document on their local hard drive, and then upload the new, annotated file. To learn more, please visit our Offline Document Annotation help page.

Targeted Text Commenting

Targeted Text Commenting enables the assessor to add comments directly on text and videos within student work. To learn more, please visit the Targeted Text Commenting help page.

Audio Commenting

Audio Commenting allows the assessor to leave audio comments related to text and videos within student work. To learn more, please visit the Audio Commenting help page.

Video-Based Commenting

Video commenting enables Assessors to comment on videos provided by the student via submission. Assessors can leave text or voice comments on videos, targeting specific sections of the video or as a whole. To learn more, please visit the Video Commenting help page.

Step 6: Save Assessment

Step 6: Save Assessment

Once you have made scoring selections and made comments, you can save your assessment.

NEW! 1. Optionally select the As Draft option. Assessments saved as a draft will appear in your Pending Assessments list with the word "DRAFT" next to it.

NOTE: If you have selected a performance level for each criterion, but have not yet made comments, this option will save your work as a draft. If you have not selected a performance level for each criterion, the assessment will appear incomplete regardless of whether or not this option is selected.

2. Regardless of whether or not you have chosen to save this assessment as a draft, click Save.

3. The saved score will be confirmed in a green pop-up window.

4. You may also have the option to enter a grade, which would automatically be recorded in your Learning Management System (LMS) Gradebook, in addition to the score recorded in Chalk & Wire for this assessment. Click Save Grade to send this grade back to your LMS Gradebook.

NOTE: The LMS Gradebook option will only be available to you if your LMS is integrated with Chalk & Wire and if a link to this Chalk & Wire assignment was set up for the students to access via their LMS accounts. You will not have this option if the message "No LMS associated assignment detected" is visible.

If you chose to use multiple assessment instruments for the assessment, and completed one before the other, it will appear with a checkmark and score next to its name. To move on to the next instrument, simply click on its name and repeat steps 2 through 5.

Step 6: Log Out

Step 6: Log Out

Once you have finished your assessment, click on your name in the top/right corner of the screen and select Log Out from the drop-down menu.